About Us » Policies & Procedures

Policies & Procedures

Our policies and procedures play a critical role in helping every student achieve the highest level of academic success and providing a safe, respectful environment for all members of the Delta Elementary Charter School community.  Please read below for important information.


Your child’s attendance patterns often have a direct link with achievement. Frequent absences hurt academic performance. California State Law mandates that unless children are ill, they must be in school on time every day. Absences are considered excused for the following reasons:

  1. Student illness
  2. Student medical appointment
  3. Bereavement (some restrictions apply … please contact the school office).
  4. Some religious observances

For any of the above reasons, California State Law further stipulates that parents must notify their child’s school office within 24 hours. This can be done by phone (916-744-1200) if you feel there’s a possibility that your child might miss more than one day. When your child returns to school, you should send an absence note with an explanation for the child’s absence from school. ALL other absences are considered unexcused. Three unexcused absences can result in referral to SARB (School Attendance Review Board). Excessive excused absences and excessive tardies may be cause for referral to SARB. If your child has excessive excused absences (more than 14 in a school year), the school can require that a doctor’s verification of illness be provided for each absence or there may be cause for referral to SARB. If you would like more specific information regarding school attendance laws, please ask in the office for the School Attendance Review Manual.

TARDINESS is a serious detriment to each child’s and each classroom’s success. When a child is tardy, it prevents him/her from benefit of the most important part of a school day when the day’s work is outlined. Tardiness is a serious distraction for the teacher and students who are punctual, because it detracts from the progress of the class. Although excessive tardiness is when a child is late in excess of 30 minutes, the habitual tardiness of 5 to 10 minutes is equally detrimental. This is typically the parents’ responsibility. Please assist your child to learn the valuable lesson of personal responsibility by setting the example for punctuality.

INDEPENDENT STUDY: If your child must be absent from school for one or more days, an Independent Study Contract will keep absences from being unexcused. An Independent Study Contract is simply a way for your child to have appropriate academic activities during a school absence, but it is in no way a substitute for school attendance. Please click here for more details and to enroll in Independent Study .

EARLY DISMISSAL: If a child needs to be taken out of school before the regular dismissal:

    1. Come to the office to sign the student out.
    2. Please do not go to the classroom to get your child.
    3. The office will send for your child.



Parents are welcome to visit their child’s classroom anytime. To ensure visitations are productive for both school and visitor, please follow these guidelines:

  1. Provide prior notice to teachers and staff to arrange appropriate times and days.
  2. All visitors must register in the school office (Ed. Code Section 32211) prior to visiting the classroom or playground.
  3. Wear a visitor identification badge in a visible place.
  4. Set up a time before or after school to discuss your observation with the teacher, not during class time.

School policy does not permit children (students from other schools, friends, relatives) to visit the classroom for the day.

Field trips are planned by teachers and designed to enrich the curriculum. A note and permission slip will be sent to you in advance of any field trip and will include cost, place, departure time and dress. The permission slip must be signed and returned to your child’s teacher in order for the student to participate in the field trip.

Parents are frequently asked to chaperone field trips, and teachers rely on these parents to provide supervision for a group of students. While field trips are always fun for the students, they are intended to be extensions of the classroom curriculum and are learning activities. This is the parents’ opportunity to participate with his/her child in an educational activity and to assist the classroom teacher. Unless it is specifically a family activity, we request that parents not bring other siblings along on field trips. Take this opportunity to give special attention to your child and play a crucial role in making this an important learning activity for the children in the class. The teacher is depending upon your undivided attention.

Please note, any parent chaperone must have the Volunteer Paperwork completed and on file in the office.  Click HERE for the forms.




CONTACTING YOUR CHILD: In order to protect the integrity of the learning environment, we ask that you not go directly to your child’s class to deliver a message. If it becomes necessary to deliver a message to you child during the school day, please call 916-744-1200 or come by the school office. Please make arrangements for lunch, car pools, babysitting, etc., with your child BEFORE s/he leaves for school in the morning. In the event of an emergency or change of plans, the office staff will relay messages to your child’s teacher. Please do not ask the office staff to contact your child or interrupt a class for messages that are not critical.

FORGOTTEN LUNCHES/HOMEWORK: Lunches and homework brought to school by parents should be left at the school office and office staff will contact your child to get his/her lunch or homework. Please do NOT interrupt the smooth process of class to deliver a forgotten lunch or homework. Children will not be allowed to use the phone to ask parents to bring forgotten homework. Learning to take responsibility for getting homework to school is an important part of your child’s growth. It is important for children to take personal responsibility and shoulder the consequences if need be.

STUDENT USE OF THE PHONE: The school phone is to be used for business and emergency purposes only. It is available for use only with permission of the teacher or office personnel. Students will not be allowed to use the phone for such reasons as asking permission to visit a friend, staying for a recreational program, etc. These arrangements should be made beforehand.

SCHOOL TO HOME COMMUNICATION: The staff of Delta Elementary Charter School is concerned that parents are well informed about school activities. All regularly scheduled events and holidays are in the Calendar section of  the website. In addition, classroom teachers have regular communication, which comes home with the students. Please check your child’s backpack for newsletters and other school communication on a regular basis.


ILLNESS/ACCIDENT:  In case of an accident requiring the services of a doctor, we request that parents keep us informed of any changes of address or phone numbers. We will make every effort to contact a parent before the child is taken to a doctor. If it is necessary for a student to go home because of illness, contagious health problem, or injury, the parent or person listed on the emergency card (if the parent cannot be contacted) will be requested to pick the child up in the office. Please remember that we cannot keep a seriously ill child at school. In the event of a serious illness or accident, DECS personnel will:

    1. Contact parents when possible.
    2. Contact other authorized persons listed on the child’s emergency card, if possible.
    3. Contact child’s physician if above persons cannot be reached.
    4. In extreme emergencies, an ambulance will be called, and the child will be taken directly to the hospital. The parents will be contacted.
    5. We will keep an Authorization to Consent to Treatment of a Minor signed by you at the school. This allows the hospital to treat life threatening and non-life threatening conditions.

IMMUNIZATION RECORDS:  Current law requires all children to be immunized against diphtheria, whooping cough, red measles, tetanus and polio, mumps and German measles, prior to entering a classroom. State law also requires entering kindergarten students to have Hepatitis B vaccine. Children entering first grade must show evidence that they have received a complete health assessment within 18 months prior to entry or 90 days after entry to first grade. Pupils may be exempt from these rules for medical or religious reasons. In these cases, a physician’s statement or a waiver is required.

STUDENT MEDICATION: Medical treatment is the responsibility of the parent and the family physician. Medications are rarely given at school. The parent is urged to work with the physician to plan a medication schedule for non-school hours. If it is an absolute necessity that medication be given at school:

    1. We MUST have a written statement from the doctor “detailing the method, amount, and time schedule by which medication is to be taken” (EC 49423)
    2. A signed release from the parents for the school to assist in administering medication.
    3. Medication must be in a pharmacy container, labeled with the student’s name; the name of the medication; proper dosage and instructions; name of the prescribing physician; name of the pharmacy or manufacturer who dispensed the medication.

Forms are available in the school office. (This is also the policy for over the counter drugs, such as aspirin, eye drops, cough drops, etc.) These forms must be renewed each school year.

State law requires that children be excluded from school for the following reasons:

    1. Contagious health problem.
    2. Lack of immunizations, except when having a waiver.

Delta Elementary Charter School has developed guidelines for a school-wide homework policy in order to clarify general expectations for students, parents, and teachers. Each teacher will develop a classroom homework policy based on these guidelines and implement in the fall.

Homework is an important part of each student’s educational program. It provides a means of teaching necessary skills of independent study and learning outside the classroom. It helps to promote good study habits and encourages students to share classroom experiences with parents.


During extreme weather conditions, please check your local radio station or television news channel for announcements of school closures.


In an effort to minimize our impact on our small community, DECS has instituted the following Parking/Drop Off Policy.  Click here to view it in English and Spanish.